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Scottsdale Community College Scottsdale Community College Library

Collection Development Plan: Maintenance

Collection Maintenance


Deselection Guidelines

There will be a 3 year cycle of review for the circulating collection. Deselection will be based on the following criteria, and materials withdrawn from the collection will be disposed of according to District policy.

  • Superseded editions not containing unique information, data, or providing a historical reference not available in the most current edition  
  • Titles unused within a reasonable time period (5 years) based upon subject and scope of the work, except for such items considered classics or standard editions  
  • Duplicate copies, unless a proven demand exists for multiple copies of a work 
  • Materials that contain outdated or factually inaccurate information
  • Items in poor condition that are beyond reasonable preservation efforts (based on student needs and availability, replacement titles may be ordered) 
  • Relevance of the item to the current SCC curriculum  
  • Value of variant editions
  • Physical condition of material:
  • acid damaged, aged, brittle materials;
  • moldy, mildewed materials
  • torn or missing pages/pieces
  • loose or broken bindings/pieces
  • damage from contact with liquids or other substances
  • Physical space limitations

Online Resources De-selection Guidelines

  • Changes to academic programs or curriculum invalidate the need for the resource
  • The currency or reliability of the resource's information has lost its value
  • Another Internet site or resource offers better or more comprehensive coverage and/or value
  • Pricing/usage statistics  

Serials De-selection Guidelines

The following additional criteria will be considered when deselecting serials:  

  • Incomplete or short runs of titles, especially those no longer being received
  • Titles that contain information that is not useful long-term and have automatic discard patterns such as "Library retains current 2 years"
  • Issues that are available in other formats


Resources that are missing, lost, or withdrawn because of wear are not automatically replaced. Decisions to replace lost, damaged, missing or worn-out materials will be based on the following criteria:

  • Item still meets the Library’s selection criteria
  • Frequency of use justifies replacement 
  • Item is used for class reserve reading or is on an assigned reading list 
  • Item is still in print  
  • Item has been superseded by a newer edition  


The following actions are taken in order to insure proper preservation of library materials:

  • Book repair is provided for damaged materials when possible
  • Binding is used to preserve periodicals and other materials as needed